In the resources section there are website links and vides that you will find useful, do look through these. You are encouraged to follow the below steps in order to accomplish your task succesfully.

Step 1: Pull a reliable small group together

Even planning a small community event can become overwhelming if you try to do it alone. Try to appoint a handful of people to different roles, for example, you might appoint someone to oversee invites and marketing, someone to organise food and drink, someone to arrange the activities and manage the stage. Appoint yourself as the team leader to keep things on track.

Step 2: Engaging Communities

Building, promoting, and sustaining community cohesion is a long-term commitment. As a sector, we must collectively develop and respond to a changing Britain that is becoming ever more culturally and socially diverse, ensuring that we are engaging with and responding to the changing needs of our communities.

To build diverse, just, and fair communities it is imperative that every section of the community is effectively engaged and welcomed to take part in engaging activities.

Step 3: Identifying the types of cultural activities you want in the festival

some suggestions on helping you identify your communities’ needs:

• Questionnaires –clear and focused questionnaires help you identify key issues and get the views of your community members
• Statistics – collect established data, and/or identify relevant research which has been done already to highlight the needs in your communities
• Focus groups – use different methods to engage your communities. Bring together a small group of people for a guided discussion which is aimed at highlighting what they really want to see
• Stalls – set up a stall in your local shopping centre, at an event, or at a youth club so that you can chat to people informally and gather information creatively.

Step 4: Do a risk assesment and consider health and safety

It's always important to consider health and safety when you’re putting on an event. For example, you’ll need to check your location for tripping hazards, and make sure it has enough exits for the amount of numbers you’re expecting at your event. It’s also a good idea to keep an eye on the weather, so you’re aware of things like potential heatwaves or particularly windy conditions.

Step 5: Get the word out about your event

Finally, you’ll need to get the word out about your event. This might involve putting notices up around your area or posting in community groups on social media. Don’t underestimate the power of word of mouth for small events, either. Enlist the help of friends, family, and colleagues in getting the news out about your event, and you’ll be sure to have a good turnout.